Time management is an essential skill in the 21st century. Too much time spent on completing tasks that don't matter has led to a lot of stress and anxiety. Are you struggling to find time to get things done? This blog will tell you how to overcome time management problems, which can be done through a strategic approach to your life.
Creating a goal oriented to-do list
Creating a to-do list is important, but it can be hard to get started. If you're like me, you probably have a million things to do that you don't even know where to start—and that's okay! I used to feel this way too, and then I learned how to prioritize my work and get into a rhythm of completing tasks efficiently.
Here are some tips for creating an effective and goal-oriented to-do list
- Write down all the work you have to do today.
- Prioritize all the work by number 1(most important) to 10(least important).
- Now pick the top three work according to priority of the work you've written
- Do only those tasks that are highest in priority and don't touch any other task until you've done all three high-priority tasks!
Delegation of Task
Delegating a task is a great way to manage your time and keep work flowing smoothly. It's also an important skill for any business owner, because you can't do everything yourself.
The ABC Delegating method is a good way to delegate your work:
A- Analyse and Assign
You should note down all your tasks and divide them into two categories: Do Yourself and Delegate.
Explain the task to the delegator so they understand what needs to be done, and how they should approach it.
Continuous communication between delegator and person who gives the task is important because if the idea are not transferred currently during delegation the result will not as expected
Pareto Principle(80/20 Rule)
The Pareto principle is also known as the 80/20 rule. It was developed by Vilfredo Pareto, an Italian economist and social scientist. According to the Pareto principle, what are the 20% tasks you do, can give you more than 80% of the output to your goal.
The key to applying the Pareto principle is finding your most productive hours when you love to do work. Eliminating distractions will help you get more done in less time.
Julia Gifford invented 52/17 system, and it's all about balancing your productivity with your time.
According to 52/17 system, you should work for 52 minutes and then take a break of 17 minutes. This will help you stay motivated and focused. It also helps you manage your time better and get more done in an hour.
Julia concluded that the 52/17 technique not only increase productivity but also help in time management. The secret of retaining the highest level of productivity is not working longer but working smarter with frequent breaks which boost or restore productivity.
Learn to say NO
Saying yes to everything can be dangerous for the priority tasks in your todo list. And you may think that it's difficult to say "no" to anyone, because they feel hurt by the rejection.
But don't worry! Here are three ways to say "no" without hurting anyone's feelings.
- Give them an alternate solution
- Give a valid reason
- Show them the current workload
120 minutes formula
According to 120 minutes formula you have to daily give 2 hours on your 4 activities listed below
You need to spend time on yourself and do what makes you feel good.
Family bonding is important, so you can keep your family close.
Planning for the future is important because it helps you see how you want your life to be and how it could be better than what it is now.
Self development is about improving yourself in every way possible including mental health, physical health, spiritual health and emotional wellbeing.
120 minutes formula help you to feel motivated, less stress, fewer health related problem, increase productivity, and strengthen relationships
In a nutshell, Today we had learned six methods to manage time -
1) Creating a goal oriented to-do list;
2) Delegation of Task;
3) Pareto Principle(80/20 Rule);
4) 52/17 System;
5) Learn to say No;
6) 120 minutes formula -
Implement these six principles I have provided in this guide, and find success in your future endeavors. Good luck!